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Human Resources Assistant (Open to both U.S. Citizens and Federal Employees)US Department of Transportation - Kings Point, NY
posted 26 days ago

    Duties

    Summary

    This position is located in the Office of Human Resources, Office of Superintendent, United States Merchant Marine Academy, Maritime Administration (MARAD).

    The mission of the United States Merchant Marine Academy is to educate and graduate licensed merchant mariners and leaders of exemplary character who will serve America's marine transportation and defense needs in peace and war.


    Responsibilities

    As a Human Resources Assistant (OA), you will:

    • Provide technical support and assistance to the Director, Office of Human Resources, and Human Resources Specialists who have overall program responsibilities.
    • Verify and enter vacancy and employee information using the (Workforce Transformation Tracking System) WTTS and Federal Personnel Payroll System (FPPS) system.
    • Process entrance on duty (EOD) packages and conduct new employee orientation including providing assistance regarding State and Federal tax forms.
    • Process benefit related forms: Thrift Savings Plan (TSP); Federal Employees Group Life Insurance (FEGLI); Retirement; and Federal Employee Health Benefits (FEHB).
    • Scan and upload documents into the electronic Official Personnel File (eOPF), maintain the file and related documents and others personnel documents.
    • Forward payroll documents and other materials as required. Maintain payroll and personnel documents and dispose of in accordance with OPM Records Management Schedule, DOT/OST/MARAD guidelines, and Privacy Act.

    The ideal candidate should have experience in Human Resources (HR) rules, procedures, and operations sufficient to process personnel actions such as determining Within Grade Increases (WIGI), Change in Tenure Groups, Service Computation Dates, and Wage Grade Pay.

    Travel Required

    Occasional travel - Some travel is required.

    Supervisory status

    No

    Promotion Potential

    07

  • Job family (Series)

    0203 Human Resources Assistance

  • Requirements

    Requirements

    Conditions of Employment

    • You must meet specialized experience to qualify
    • Submit application and resume online by 11:59 PM EST on the closing date
    • Required documents must be submitted by the closing date.

    CONDITIONS OF EMPLOYMENT:

    • SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
    • GOVERNMENT TRAVEL CARD: This position involves travel. A government contractor-issued travel card will be issued and must be retained for official business only.
    • TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F.
    • DEU REQUIREMENTS: Applicants selected under delegated examining procedures may be required to successfully complete a one-year probationary period (unless already completed).
    • You must possess a typing speed of at least 40 words per minute.
    • Position is subject to background investigation.

    Qualifications

    To meet the minimum qualifications for this position, you must meet the specialized experience qualifications for the grade at which you are requesting consideration.

    To qualify for the GS-07 on Experience, you must have at least one year of experience equal or equivalent to the GS-06, it must include:

    • Experience in processing a variety of actions in personnel and payroll HR systems: for example, WTTS, FPPS. Should also have worked with various pay scales, , general schedule, wage grade and teaching pay plans (AD).


    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (, Peace Corps, AmeriCorps) and other organizations (, professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    For additional information about applying to Federal positions, please click on the following link: #url=e4

    Students enrolled in a qualifying degree program can apply if the anticipated graduation date is within six months of closing date of the announcement. Graduation transcript must be received before start date.

    Other applicants must meet all qualification requirements by the closing date of this announcement.


    Education

    Additional information

    Displaced employees may be eligible for ICTAP or CTAP priority consideration. For more information, please review the OPM Employee's Guide to Career Transition.

    EEO STATEMENT: The Department of Transportation (DOT) maintains a model federal work environment that is free of discrimination. DOT ensures equal employment opportunity for employees and applicants for employment, regardless of race, color, national origin, religion, sex (including pregnancy and gender identity), genetic information, age, disability, sexual orientation, or protected activity.

    This vacancy may be used by any DOT agency to fill similar positions within 90 days.


    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    DESCRIBING YOUR EXPERIENCE: PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/ application does not support your questionnaire answers, we will not allow credit for your response(s). Your resume must contain sufficiently detailed information upon which to make a qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is/was in the Federal government, you should provide the position series and grade level.


    To compete with Citizens: If you meet the qualification requirements, your application will be placed in one of four categories: Platinum, Gold, Silver or Bronze, which is based upon your responses to the vacancy questions. Within these categories, applicants eligible for veteran's preference that have provided supporting documents will receive selection priority over non-veterans. The top rated applications will be reviewed for the quality of your experience, education and training relevant to the position.


    To compete with other competitive status government employees: If you meet the qualification requirements, your application will be scored based upon your responses to the vacancy questions. The top rated applications will be reviewed for the quality of your experience, education and training relevant to the position. If referred, all relevant documents including performance appraisals and awards submitted with your application package will be forwarded to the hiring official for review.

    Eligible Federal employees also seeking consideration for noncompetitive reassignment for this position, must indicate interest in the assessment. In eligibility question 14: select Yes/Other/Former Incumbency of a Position brought into the Competitive Service. Noncompetitive federal candidates must have competitive status on a SF-50, meet minimum qualifications, have served at the same grade or higher, and held or exceeded the promotion potential of this position.

    All applicants: Your application will be rated on the extent and quality of your experience, education and training relevant to the position. The answers you select in the on-line process must be substantiated in your application package. If upon review, it is determined that your described work history, competencies, and/or supporting documents do not support your answer choices, your application may be updated on your behalf or you may not be referred to the selecting official. Please ensure that your work history provides enough details to support your answers. The Automated Staffing Office is ultimately responsible for determining your final rating.



    To preview questions please click here.

    Background checks and security clearance

    Security clearance

    Other

    Drug test required

    No

  • Required Documents

    Required Documents

    A USAJobs built resume is required to apply

    ALL Applicants must provide a resume that fully supports the required specialized experience and was created within USA Jobs Resume Builder and respond to the vacancy questions by the closing date of the vacancy. Formatted resumes can be uploaded when you arrive at the DOT application system. For assistance with the resume builder, please visit:

    The following is a list of documents that are only required based on the type of position and consideration for which you are applying.

    TRANSCRIPTS - Transcripts are REQUIRED if there is a stated education requirement for the series OR if you are substituting education for experience. The transcripts need not be official, but must show that you meet the stated education requirements, including specific major or class requirements. Provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the Department of Education.

    • If you have previously held a government position in the same series as this position, you may be able to provide an SF-50 showing that you have already qualified and worked in the federal service in this series.

    PERFORMANCE APPRAISALS/INCENTIVE AWARDS: If applicable, performance appraisals and/or Incentive award documentation may be submitted and will be forwarded to the selecting official as support in consideration of your application in the evaluation process. To receive due weight, you must submit a recent performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable (do not submit a performance plan) and/or incentive award documentation dated within the last 18 months ( superior performance awards, special act or achievement awards, quality step increases, etc.).

    VETERANS: Your last DD214, Certificate of Release or Discharge From Active Duty, that shows the type of discharge and all dates of active duty is required to verify your eligibility. It need not be official.

    • If you are applying to a vacancy opened to all US Citizens under category rating and wish to be considered as a preference eligible, you need to submit a copy of your DD214.
    • If you are claiming preference eligibility as a disabled veteran, you must submit proof of entitlement of this preference which is normally a valid letter from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. An SF-15 is desired, but not required.
    • If you are applying to a vacancy opened Status and you are requesting consideration under Veteran's Employment Opportunity Act (VEOA) (#veoa), you need to provide a copy of your last DD214, which verifies your military service dates, reason for separation, OR certification of separation that shows a discharge date within 120 days of the closing of this announcement, and eligibility for consideration under the Veterans Employment Opportunity Act.

    STATUS APPLICANTS: If seeking eligibility consideration as status/agency/DOT employee, you must provide proof of eligibility in the form of an SF-50. Your SF-50 must verify the highest grade held competitively, full performance level of position, and eligibility as a status applicant.

    DO NOT submit an award 50- these are often incomplete and do not verify grade or status eligibility


    DISPLACED EMPLOYEES: If requesting consideration under the Career Transition Assistance Program (CTAP) or Interagency CTAP program (ICTAP), you must meet the well qualified standards for this vacancy (meeting minimum requirements for position and scoring at least an 85 or falling in the Gold Category) and provide all of the following documents:

    • your most recent performance appraisal,
    • the proof of eligibility letter from the Agency, and
    • your most current SF-50, displaying current series and grade.


    Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position. Please review your application prior to final submission and ensure you have submitted all appropriate documents. Uploading documents to USAJobs does NOT ensure inclusion with your application to our system. You must verify that the documents are in the system with your application prior to final submission.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

    Benefits

    A career with the Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

    Mission Statement: The mission of the United States Merchant Marine Academy is to educate and graduate leaders of exemplary character who are inspired to serve the national security, marine transportation, and economic needs of the United States as licensed Merchant Marine Officers and commissioned officers in the Armed Forces.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.



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