Requisition ID: 192823

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose

To support Europe HR with the delivery of HR services spanning across generalist enquiries, employee benefits and general administration. 

Leading on reporting and ensuring accuracy of HR system data.

Providing project and controls support for the department drive new initiatives.

Accountabilities

HR Services

• Managing HR enquiries received via the European Inbox and resolving employee queries. Acting as tier 1 and 2 support for all enquiries received, triaging and escalating as appropriate.
• Processing of employee changes such as starters, leavers, personal details, compensation and overall employment changes. Inputting of regular updates to HR Systems for all employees.
• Supporting with employee benefit memberships, pension enquiries and administration.
• Maintaining accurate employee information on the HR database and payroll system.
• Preparing employment references (including regulated references) and other pre/post-employment matters and requests.
• File maintenance and file archiving of HR and staff records.
• Responsible for the oversight and management of organisational charts.
• Key contact for local and global HR system queries.

Reporting

• Responsible for managing and creating the monthly and quarterly HR reports including overall departmental dashboards including ad-hoc report requests.
• Ensures reporting data is accurate and reviews data trends undertaking the necessary analysis.
• Responsible for submitting statutory data, such as to the Office of National Statistics (ONS)
• Responsible for providing management information/reports to other business units and department heads.

Payroll

• Supports the payroll manager with the payroll inputs and governance checks.
• Responsible for checking and reconciling payroll outputs and preparing and processing accounting entries across the various business lines’ journals and general ledgers.
• Checking and providing cover for quarterly payroll charge-outs to various overseas branches.
• Providing support in the timely and compliant preparation, reconciliation and submission of UK tax year-end returns including P11d’s, Class 1a NIC and Short Term Business Visitor reporting.
• Ensures the relevant accounting procedures and standard instructions as set out by the Bank (and the UK Government) are adhered to and that payments are made in a timely and accurate manner.
• Responsible for ensuring payments and submissions to third party providers are made accurately and within deadlines and regulatory timeframes.
• Secondary contact for employee/manager payroll queries and management information requests.
• Supports with statutory payment queries such as Sickness, Maternity, Paternity and Shared Parental Leave.

Accounting & Finance

• Responsible for supporting with the accurate preparation/checking/balancing of the various payrolls. Ensures all accounting entries are completed, authorised and remitted to the Accounts Payable (AP) team for processing on the monthly pay date.
• Responsible for overseeing, preparing and reviewing daily payments for invoices, entries, expenses.  Ensures all entries and payments are made in a timely and in line with AP’s process.
• Key contact for any payment and cost allocation queries.
• Supports with the monitoring and charging-out of costs in the HR deferred accounts and allocating benefit costs across business units.
• Responsible for providing ad hoc, monthly, quarterly and annual payroll statistics and analysis reports to internal business units.

Other Duties

• Provides support to the Senior Manager Employee Lifecycle, overall HR services and wider HR department as requested.
• Supports and promotes Human Resources initiatives.
• Analyses departmental processes and procedures, seeking and implementing improvements and efficiencies wherever possible and practicable.
• Responsible for submission of HR and payroll data, statistical analysis and reporting returns to UK Government bodies.
• Demonstrates the Bank’s values.

Experience/Education

• Experience of working in HR Services within the banking industry.
• Must be detail-orientated with excellent time management and organisational skills.
• Excellent customer service skills. Takes ownership of issues and works to resolve them appropriately keeping all relevant stakeholders informed and updated.
• Works well in a team environment and makes a positive contribution to overall team effectiveness and goals. Shares knowledge, information, and best practices as necessary with a high level of follow-through with co-workers.
• Excellent verbal and written communication skills.
• IT literate across Microsoft Office, significant experience and proficiency of using Excel for MI, reporting and data analytics.
• Experienced in use and design of HR databases such as SAP and payroll engines.

Location(s):  England : Greater London : London 

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.