SGK is a global packaging and brand experience company. From idea to implementation, we deliver packaging solutions and brand experiences that give brands the freedom to speak louder, scale faster and grow stronger. We simplify marketing and amplify brands to deliver value.  SGK is a Matthews International company. 

POSITION SUMMARY

We are recruiting for a Receptionist/Administrator to cover a maternity leave in our London studio for 3 days a week - Tuesday, Wednesday & Thursday.

Core Competencies

• Must be proactive, confident, self-driven, with the ability to use own initiative

• Excellent communication skills, both verbal and written, with the ability to interact at all levels and all nationalities

• Good working knowledge of Microsoft applications, Outlook (email and room booking management), Excel and Word. Any knowledge of Ariba would be a plus.

• Flexible, ‘can-do’ attitude and able to work simultaneously on a variety of projects

• Able to work under pressure with high attention to detail

• Able to operate with minimal supervision – solutions-focused

• Ability to plan and prioritize workload

• Professional in both appearance and manner

• Friendly and sociable, with a highly positive outlook

JOB RESPONSIBILITIES

Office Management

• Run front-of-house, be first point of contact for visitors to any of our businesses, answer switchboard and direct appropriately, represent the business in an appropriate manner

• Manage the relationship with the Building Facilities Manager, including liaising with building reception, report and follow up any issues, and arrange any necessary maintenance work

• Order office supplies including stationery, kitchen & cleaning supplies

• Order printing consumables for several sites

General Administration

• Assist all areas of the business with ad hoc administration tasks

• Manage meeting room diaries and bookings – particularly important for other site colleagues and client requests

• Assist with meetings - greet visitors, arrange refreshments and ensure the meeting rooms are set-up and cleared

• Assist teams with logistics for meetings (ie supplies, video conferencing)

• Post, including arranging couriers

Employee Activities

• Schedule and coordinate ad hoc staff briefings, arrange drinks, food and venue where required.

Social activities, celebrations, birthdays, floorspace decoration, internal events, etc.

Finance Support

• Raise office purchase and freelancers’ invoices mainly for London office and make sure the purchase order tracker is up to date, (training on Ariba will be provided)

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At Matthews International, what makes us different is what makes us great.  We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need.