Company Overview:
FMC Corporation is a leading specialty company focused on agricultural technologies. FMC provides innovative and cost-effective solutions to enhance crop yield and quality by controlling a broad spectrum of insects, weeds and disease, as well as in non-agricultural markets for pest control.
With a corporate culture of innovation, integrity, responsibility and customer intimacy, we foster “The Right Chemistry” in everything we do. Do you thrive in a fast-paced environment where meticulous organization and strong communication skills are essential? Are you passionate about supporting senior leadership and ensuring their success? If so, this Executive Assistant role could be the perfect fit for you!
Job Description:
- Manage Executive Calendars and Scheduling: Maintain the schedules of C-Level executives, coordinating internal and external meetings with efficiency and accuracy.
- Travel Management: Facilitate flawless domestic and international travel arrangements, ensuring executives are well-prepared and have all necessary documentation. You will monitor travel and adjust itineraries as needed.
- Meeting and Event Planning: Plan and execute seamless on-site and off-site executive meetings and events. This includes preparing agendas, securing facilities, arranging catering, and ensuring all attendees have clear and timely information. You will also manage accommodations and address any unforeseen requests.
- Administrative Support: Provide comprehensive administrative support to executives, managing tasks related to their staff and direct reports. This includes coordinating onboarding/offboarding activities for new hires and maintaining professional workspaces.
- Communication and Presentations: Craft presentations required for internal and external meetings, ensuring clarity and professionalism. You will also compose and send team-wide announcements and emails, collaborating with the communications team as needed.
- Procurement and Budget Management: Utilize company procurement systems to place orders for materials and services. You will also work with vendors and suppliers to reconcile and pay invoices, ensuring adherence to department budgets.
- Professional Demeanor: Maintain a professional and courteous presence, greeting visitors and interfacing with colleagues and external contacts effectively.
We are seeking a candidate with:
- Associate degree.
- Minimum of 5 years of experience as an Executive Assistant, supporting senior-level executives.
- Strong organizational and time management skills with the ability to prioritize effectively.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office Suite and other business applications.
- Strict adherence to confidentiality and discretion.
- Meticulous attention to detail and a commitment to accuracy.
- Ability to work independently and collaboratively within a team environment.
- Willingness to support the team as needed, including potentially outside of regular business hours when urgent issues arise.
- Your role is based at the FMC tower in Philadelphia, PA where you are required to work on-site for 5 days a week with flexibility for hybrid work 1-2 days a week with prior approval.
This is a dynamic and rewarding opportunity to be a vital member of a successful leadership team. If you are a highly organized and detail-oriented individual with a passion for supporting senior leadership, we encourage you to apply!
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