This role provides high-level administrative support to a senior leader and their team. Fanatics Collectibles is a dynamic and fast-paced environment, and you are someone who is self-motivated, detail-oriented, and comfortable working in a team environment with minimal supervision. This role also provides support in creating presentations, provide project management support and be involved in building relationships with internal and external stakeholders to help scale a growing business with offices spanning multiple time zones.
What you’ll do...
Coordinate scheduling and calendar management, as well as management of content and flow of information to executives
Manage and coordinate executives’ travel and travel-related activities, including expense reports
Organize staff and business meetings
Act as the point of contact among internal and external stakeholders
Provides high-level administrative support and assistance to senior Fanatics Collectibles staff members as needed
Schedule meetings on behalf of executives, with internal stakeholders and external vendors and partners
Arranges domestic and international travel including; flights, rental cars, hotels and car services (where required)
Prepare presentation decks and project manage new initiatives as needed
Complete expense reports for supported executives
Performs other tasks as needed such as assisting with department wide initiatives and events
Performs administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
Works on special projects and other administrative matters as required.
Who you are...
2+ years supporting executives or management consultants in an administrative capacity
Understands priorities and exercises sound judgment to make appropriate trade-offs
Must have strong business acumen, be well-organized, have great time management skills and ability to multi-task within a dynamic, start-up culture
Can maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
Proficient in the Microsoft Office Suite
Cheerful demeanor with a positive and upbeat attitude
Proactive, organized multi-tasking individual who is self-directed
Strong customer service orientation, with ability to handle both external and internal stakeholders with professionalism and maturity
Ability to maintain strict confidentiality
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