Posting Expires: May 7, 2024

Salary: $40,019/annually

PURPOSE OF JOB:

The purpose of this position is to prepare and process Failure to Appear (FTA) warrants and process other warrants issued by the municipal court; preparing records for entry of warrants into Georgia Crime Information Center (GCIC); validating and verifying active warrants; coordinating communications for the removal and cancellation of FTA warrants; running criminal and driver histories via GCIC database; and performing administrative and clerical functions related to warrants or other court operation-related activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive.  Incumbent may perform other duties not articulated in this job description as determined by the assignment judge, court administrator, deputy court administrator, deputy chief clerk and/or court operations manager.

Administrative Duties and Quality Control:

• Runs FTA reports via the court case management system (CMS) and identifies FTA cases. 
• Generates warrants for all outstanding FTA cases.
• Scans and dockets signed warrants into the court case management system (CMS).
• Add appropriate alerts to the FTA cases via CMS or otherwise.
• Runs Driver’s Query & Inquiry (CCH and FBI III files) on all FTA warrants forwarded to the Atlanta Police Department (APD) GCIC Unit.
• Prepares necessary paperwork for processing warrants to be transferred to APD.
• Runs a daily tickler code in CMS to search for warrants that have previously been sent to APD but are no longer active.
• Adds a docket code to all cases sent to APD to be placed on GCIC.
• Scans cancellations or located persons into the CMS docket history.
• Modifies, clears, cancels and validates all FTA warrants entered into GCIC monthly.
• Files and maintains all warrants active, inactive, served, and cleared warrants.
• Maintains all supporting warrant documents including criminal history/drivers history records.
• Researches old warrant cases for payment/ balance verification.
• Other duties as assigned.

Communication:

• Acquires a judge’s signature for all FTA warrants.
• Completes the FTA wanted notice.
• Transfer warrants to APD GCIC Unit within the mandated 12 hour time frame.
• Notifies APD when a case is resolved by fine payment or rescheduled before the court.

Knowledge/Skills/Ability (KSAs):

Has basic knowledge of court policies and procedures, City of Atlanta and State codes, ordinances and laws. Has thorough knowledge of the organization, functions, jurisdiction and authority of the court. Has basic knowledge of Georgia Crime Information Center (GCIC) rules and regulations. Has the ability to operate GCIC to run criminal and drivers history records. Has the ability to read and interpret criminal and driver’s history records. Has the ability to handle/maintain confidential information. Has the ability to compile, organize, prepare and maintain an assortment of records and information in an effective manner and according to court operations and regulations. Has knowledge of the terminology used within the court system. Has the ability to communicate and maintain effective working relationships with judges, law enforcement officers and civilians, court officials, attorneys, court employees and the general public. Has the ability to operate a computer and use automated case management system for input, retrieval and tracking of data. Has the ability to be flexible with work schedules requiring shift work. Has the ability to work under stress related to duties that require constant attention to detail and tight deadlines.

Minimum Essential Education, Experience and Training Requirements:

High school diploma or GED plus knowledge, skills and abilities acquired through two or more years of professional work experience, preferably in a judicial, law enforcement or jail environment or a college degree in Criminal Justice or related field and at least one year of professional work experience, preferably in a judicial, law enforcement or jail environment; or any equivalent combination of education, training, relevant professional certification and experience deemed as providing the requisite knowledge, skills, and abilities for this job. Knowledge of Georgia Crime Information Center (GCIC) rules and regulations through previous attainment of certification preferred.  Ability to obtain and annually maintain GCIC Certification at the entry-level certification within given timeframes is required for this position. Ability to work various shifts as necessary required.

(ADA Minimum Standards Required to Perform Essential Job Functions:

Physical Requirements:  Must be physically able to operate a variety of job related machines and/or office equipment. Must be able to accurately enter data into a computer through typing or other equally acceptable entry alternatives. Must be able to move or carry job related objects or materials. Physical demand requirements are at levels of those for sedentary or office environment work. Must be able to sit at a desk for extended periods of time without a break. 

Data Conception: Requires the ability to compare and/or judge the readily observable functional, technical, structural, compositional or identifiable characteristics (whether similar to or divert from obvious standards) of data, people, or things.

Interpersonal Communication: Requires the ability to communicate with people to convey or exchange professional information.

Language ability: Requires the ability to read a variety of professional, technical and administrative documentation, directions, instructions, methods and procedures. Requires the ability to produce reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to communicate with and before others using correct English.

Intelligence: Requires the ability to learn and understand subject matter principles and techniques; to make independent judgments in absence of supervision within the scope of respective job duties and tasks; to acquire and be able to expound on knowledge of topics related to primary occupation.

Numerical Aptitude:  Require the ability to utilize mathematical formulas; add and subtract; multiply and divide totals; determine percentages; determine time and weight; and interpret same as may by appropriate.

Form/Spatial Aptitude:  Requires the ability to inspect items for proper length, width and shape. 

Motor Coordination: Requires the ability to utilize job related equipment in the course of accomplishing job

duties and tasks associated with respective primary duties.

Color Discrimination: May require the ability to differentiate colors and shades of color.

Interpersonal Temperament: Requires the ability to interact with people (i.e. staff, supervisors, general

public and elected officials) beyond giving the receiving instructions. Must be adaptable to performing under minimal stress when confronted with a deadline or an emergency.

The City of Atlanta is an equal opportunity employer