Worldwide Companies City

Job Descrption

Receptionist cum Admin Assistant

1. Check, administer, purchased of Office requirements (office stationaries, printer supplies, computers/laptop, groceries, water etc.)

2. Coordination and processing all gate & or vehicle pass request for each respective projects site for staff/suppliers/ manpower sub-contactor.

3. Supervises all company vehicle renewals and rent a car for office/site staff as required.

4. Prepare all undertaking letters for HSE/Main contractor/client as required.

5. Prepare office Internal memos as per instruction.

6. Arrange/request staff business cards to supplier.

7. Check/pay online the recharge Salik company account.

8. Check and submission to Finance manager all utility bills (Dewa, Du, Etisalat) before payment.

9. Arrange/order food for staff as per instruction.

10. Arrange meeting and appointment schedule of GM as per instructions.

11. Post job description on job site & schedule applicants interview as per HR Manager/GM instruction.

12... Coordination to IT all related staff concerns with emails, internet/printer/server connection, Microsoft 365 accounts, Antivirus.

13. Coordinates company website updates to IT.

14. Coordination of Yearly renewal of PO Box, Vehicle license RTA Mulkiya, Establishment Card & Medical/ILOE Insurance.

15. Maintain/updates all company subscriptions username & passwords (Go daddy emails, Azure server, website, computers/laptops

16. Assistance to Project manager, Finance/HR manager and General manager.

17. Assigned to other admin task from time to time.

Accounts related work report to Finance Manager:

1. Summarize and prepare office staff and site staff monthly timekeeping for WPS.

2. Prepare monthly site overtime reports if any.

3. Check & prepare monthly reports for all site projects reimbursement material expenses, monthly staff petrol & weekly food.

4. Cash/Cheque collection atm deposit as per instruction.

5. Handles petty cash funds as per instruction.

6. Coordination/request of vendor/supplier – Tax Invoice, Delivery Note, Receipts.

7. Reconciliation of Vendor/supplier Statement of account & Tax Invoice against approved LPO’s.

8. Assistance of VAT related reports to Finance Manager.

9. Prepare/Reconcile reports of all outside manpower timesheets vs. site supervisor approved timekeeping attendance.

10. Release of approved supplier cheque payments as per instruction.

Job Types: Full-time, Permanent

Application Question(s):
• Are you resourceful, honest, hard-working and posses positive professional attitude at all times?

Education:
• Bachelor's (Preferred)

Experience:
• admin/accounts in uae: 2 years (Required)

Location:
• Dubai (Required)

Application Deadline: 30/09/2024
Expected Start Date: 01/10/2024

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