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Job Descrption

Location : remote/home-based Hours: 40 hours a week flexible (8am – 5pm)

Role Type : Permanent

Pareto are currently looking for a Contract Administrator to join us on a full time basis to be based remotely. Occasional visits to client sites with expenses paid.

Responsibilities to include but not limited to:
• Monitoring the client email inbox and logging jobs
• Inputting and tracking reactive jobs on the CAFM system
• Actively monitoring open jobs including chasing engineers for updates and allocating reactive jobs to engineers and contractors
• Raising purchasing orders for engineers and other team members as required
• Allocating PPM tasks to engineers and contractors
• Scanning compliance documentation (in-house and sub-contractor)
• Closing down completed jobs and uploading any associated paperwork
• Reviewing documentation and raising any issues to the Account Manager
• Monitoring up and coming inspections and co-ordinating dates with sub-contractors and the Account Manager
•... Following up with sub-contractors paperwork/certificates in relation to completed works/inspections
• Raising remedial actions following works or inspections
• Assisting the Account Manager with the raising of quotes as required
• Assessing completeness and appropriateness of sub-contractor RAMS

Key Requirements:
• Previous administrative experience desirable
• Previous helpdesk experience is desirable
• Previous experience overseeing contractors required
• Demonstrate strong administration skills
• Strong IT skills including Microsoft Office
• Excellent telephone and email manner, with solid communication and interpersonal skills
• Excellent attention to detail

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