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Job Descrption

We are looking for an HR Payroll Coordinator to join our HR department and provide essential first-line support to our employees. In this role, you’ll be the go-to person for employee inquiries, offering assistance, resolving issues, and escalating when needed. This position requires strong attention to detail, accountability for quality, and excellent communication skills.

As part of a supportive and friendly team, you’ll play a key role in bridging employees and other departments, ensuring smooth resolution of HR queries. Ideally based near Reading or Berkshire, we offer a flexible hybrid working environment that promotes a healthy work-life balance. At ParetoFM, we pride ourselves on our strong people culture, and we’re excited to have you contribute to enhancing this even further.

Key Responsibilities:

Payroll Administration:

Coordinate and process end-to-end payroll for all employees, ensuring accuracy and timeliness.

Calculate and process statutory payments including SSP... SMP, SPP, and holiday pay.

Handle payroll deductions, including tax, NI, student loans, and other deductions.

Ensure payroll records are up to date, accurate, and compliant with HMRC regulations.

Collaborate with finance for payroll funding and reporting requirements.

Reconcile payroll data, process corrections, and resolve payroll discrepancies in a timely manner.

Pension Coordination:

Oversee the administration of workplace pension schemes, including auto-enrolment and opt-outs.

Coordinate pension contributions with payroll and ensure accurate data submission to pension providers.

Act as the main point of contact for employees regarding pension-related queries.

Ensure pension schemes comply with UK regulations (e.g., The Pensions Regulator).

Liaise with pension providers and external stakeholders to ensure seamless pension administration.

Keep up to date with changes to pension laws and regulations, communicating these to relevant stakeholders.

HR Administration:

Support HR processes including new starters, leavers, promotions, contract changes, and absences.

Maintain accurate HR records and ensure compliance with GDPR.

Assist in drafting contracts, offer letters, and other employee documentation.

Assist in employee relations issues, including managing maternity/paternity leaves, grievances, and disciplinaries.

Support HR projects such as onboarding, training, and development initiatives.

Assist with the preparation of HR and payroll reports as required by management.

Compliance and Audits:

Ensure payroll and pension processes are compliant with relevant laws and internal policies.

Assist with internal and external payroll and pension audits.

Stay informed on employment law, tax regulations, and pension legislation updates.

Systems Management:

Use the HR System effectively to process and store employee data.

Maintain data accuracy and integrity within HR and payroll systems.

Key Requirements:

Proven experience in payroll processing, pension administration, and HR coordination, preferably in the UK.

Strong knowledge of UK payroll legislation, including PAYE, National Insurance, auto-enrolment pensions, and statutory payments.

CIPD Qualified (level 3 minimum) / working towards

Working knowledge of HRIS (People HR is desired)

Must be extremely organised and detail orientated with the ability to handle multiple tasks in a fast-changing environment

Proficiency with Microsoft Office Suite

Benefits

Flexible working

28 days annual leave (including bank holidays)

Opportunities for training and development
• Wellbeing Hub including Mental Health Support
• 20% of Virgin experience days
• 20% off FitBit products
• 33% off Hussle Gym Membership
• 40% off Garmin products
• 30% off Ocushield

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