Worldwide Companies City

Job Descrption

Details

Reference number

372964

Salary

£39,384 - £46,715

National: £39,384 - £43,169, London: £43,007 - £46,715

A Civil Service Pension with an employer contribution of 28.97%

Job grade

Senior Executive Officer

Contract type

Fixed term
Loan
Secondment

Length of employment

Up to March 2026, an extension to this date is anticipated.

Business area

DBT - ESTR - Export Control Joint Unit

Type of role

Business Management and Improvement
Commercial
Governance

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

1

Contents

Location

About the job

Benefits

Things you need to know

Apply and further information

Location

Belfast, Birmingham, Cardiff, Darlington, Edinburgh, London, Salford

About the job

Job summary

The Export Control Joint Unit (ECJU) is a Directorate within the Department for Business and Trade (DBT). ECJU brings together operational and policy expertise from DBT with advisory teams from the Ministry of Defence... and the Foreign, Commonwealth and Development Office. Its mission is to promote global security through strategic export controls and facilitate responsible exports.

ECJU is the UK's Licencing Authority and an integral part of the UK's export control system, working across His Majesty's Government when considering applications for export licences. This work includes a range of issues including national security, international commitments and agreements, humanitarian law, and Counter-Proliferation. Stakeholders across Whitehall and beyond are interested in our work, including Other Government Department partners, Ministers, NGOs, and industry. Outreach and active engagement with interested parties is an essential part of ECJU’s remit.

ECJU continues to transform and establish a system that builds on previous success to deliver a world recognised “best in class,” expert and efficient licensing function which is agile and can respond to evolving external factors. This has included a restructure of the business and introducing a new IT platform for licence applications.

Reporting to the Grade 7 Project Manager, you will lead on the relationship with the supplier and contract management for the legacy export control licencing system (SPIRE), which is used by the Department for Business and Trade.

Job description

Reporting to the Grade 7 Project Manager, you will lead on the relationship with the supplier and contract management for the legacy export control licencing system (SPIRE), which is used by the Department for Business and Trade.

The Licencing for International Trade and Enterprise (LITE) programme is leading the path to move away from the existing supplier to more in-house built digital and online systems.

There are multiple teams in DBT that work with the supplier and it is imperative that the successful candidate build and maintain excellent relationships with Digital,Data and Technology (DDaT), operations and the LITE programme. As the objective is to decommission the legacy platform, and ultimately exit the relationship with the supplier, the ability to understand and work closely with commercial colleagues is key.

We expect that this role will lead, alongside commercial specialists and the LITE Deputy Director in negotiating a new decommissioning contract with the supplier. As the current contract is due to end at the end of March 2025, the role will be key to working with the LITE Programme to lead the extension or creation of a new contract that will allow the legacy system to be maintained until LITE and other in-housed built system are implemented successfully.

A key output for the role is to provide a clear plan and time frame to move away from the current SPIRE system, by understanding the delivery road maps within LITE and DDaT. The role will involve identifying the opportunities for a more cost effective contract where functionalities are delivered by the in-housed systems provided by DBT.

As the nature of the decommissioning of the legacy system evolves, we also anticipate that there will be opportunities for the role to lead on key aspects of service improvement.

You will be seen as an active leader in ECJU and support us in the delivery of new initiatives and actions coming from the new export control platform, whilst decommissioning the legacy system, and helping to embed a culture of continuous improvement.

Key responsibilities include:
• Providing contract management support for SPIRE, working with operational colleagues across ECJU, ensuring any required developments, fixes etc as part of the ongoing system are fully understood and specified with the supplier.
• Working with finance colleagues within ECJU and wider DBT to ensure the SPIRE supplier is paid when required, and monitor/forecast budget and spend where changes have occurred as well as ongoing maintenance.
• Working with commercial colleagues within DBT to provide contract management support for the existing SPIRE contract, ensuring the contract is in place and fit for purpose until LITE is fully operational.
• Working closely with the LITE programme, DDaT and commercial colleagues to provide a time frame that will allow DBT to move away from the current supplier, based upon the development and delivery road map to replace the import and export system.
• Reporting against agreed milestones within the project plan, to raise deviations from time frames and agree mitigation measures

Person specification

Personal Attributes and Skills
• Strong and visible leader
• Experienced stakeholder relationship management.
• Knowledge of commercial matters, and of contract management.
• Excellent verbal and written communication skills – with the ability to establish personal credibility and act as an advocate on complex issues with a wide range of internal and external audiences.
• Organised and proactive, able to remain calm under pressure and to deliver to challenging deadlines.
• A keen focus on development of teams – building a supportive culture of continuous improvement.

Essential Criteria
• Leadership and management experience
• Changing and improving
• Experience of managing a quality service
• Willing to obtain SC clearance

Desirable Criteria
• Experience or knowledge of export controls

Behaviours

We'll assess you against these behaviours during the selection process:
• Leadership
• Managing a Quality Service
• Changing and Improving

Benefits

Alongside your salary of £39,384, Department for Business and Trade contributes £11,409 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities.

Please refer to the attached candidate pack for further information on our benefits.

Things you need to know

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception.

Please ensure that you check your emails regularly as all updates from us will be sent to you this way.

To apply for this post, you will be asked to complete the following as part of the online application:
• A CV setting out your career history, with key responsibilities and achievements. Provide employment history that relates to the essential criteria, and that any gaps in employment history within the last 2 years are explained. The CV should not exceed more than 2 x A4 pages.
• A Personal Statement of up to 500 words, explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role in reference to the essential criteria.

It is likely that the sift will take place 1-2 weeks after the closing date and interviews 3-5 weeks after the closing date, though this is subject to change.

In the event of a large number of applicants, an initial short sift will be conducted on the Personal Statement. Candidates who pass the initial sift may be progressed to a full sift or progressed straight to assessment/interview.

Existing Civil Servants and applicants from accredited NDPBs are eligible to apply, but will only be considered on loan basis (Civil Servants) or secondment (accredited NDPBs). Prior agreement to be released on a loan basis must be obtained before commencing the application process. In the case of Civil Servants, the terms of the loan will be agreed between the home and host department and the Civil Servant. This includes grade on return.

Reasonable Adjustments

We are committed to supporting candidates so they can perform at their best throughout the recruitment process. This includes making reasonable adjustments to our process. In order to request an adjustment:

Complete the ‘Assistance required’ section on the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process.

Alternatively contact the Government Recruitment Service at DBTrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

Candidate Support

You may want to join a virtual Candidate Support Session. These sessions include helpful tips and advice on the recruitment process, from application to interview.

Please see attached Candidate Pack for further information on: Diversity and Inclusion; Benefits; Learning and Development; Working Patterns and what we deliver as a department.

Further Information:
• A reserve list may be held for a period of 12 months from which further appointments can be made. Reserve Lists will be for each location and appointments made in merit order based on location preferences.
• Any move to the Department for Business and Trade from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments.
• The Department will not consider sponsoring a visa or issuing a Certificate of Sponsorship. We are unable to offer advice on any Visa and Immigration cases.
• New entrants are expected to join on the minimum of the pay band.
• Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty. Any applicant who has details held on the IFD will be refused employment.
• A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
• Terms and Conditions are attached. Please take time to read the document to determine how these may affect you.
• Please note – the successful candidate will be expected to remain in post for a minimum of 18 months before being released for another role.
• This role may be considered as a secondment opportunity. Please reach out to the hiring manager listed at the bottom of this advert to discuss.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service /Disclosure Scotland/Access NI on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.

For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk

For further information on the Access NI confidential checking service telephone: the Access NI Helpline on 0300 200 7888 and ask to speak to the operations manager in confidence, or email accessni@ani.x.gsi.gov.uk

Vetting

The requirement for SC clearance is to have been present in the UK for at least 3 of the last 5 years. Failure to meet the residency requirements will result in your security clearance application being rejected.

For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting

Feedback

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:
• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Apply and further information

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name :

Duncan Adams

Email :

Duncan.Adams@businessandtrade.gov.uk

Recruitment team

Email :

dbtrecruitment.grs@cabinetoffice.gov.uk

Further information

Our recruitment process is underpinned by the principle of appointment on the basis of fair and open competition and appointment on merit, as outlined in the Civil Service Commissioners’ Recruitment Principles. If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact DBT by email at Resourcing@trade.gov.uk. If you are not satisfied with the response you receive, you can contact the Civil Service Commission, which regulates all Civil Service recruitment. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: Civil Service Commission Complaints

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