Worldwide Companies City

Job Descrption

Position Overview:
The Project Coordinator supports Event Producers and Project Managers with all aspects of project delivery for a diverse portfolio of projects. Our Producers and Project managers take overall responsibility for project delivery across multiple channels including live events, conferences, special projects, exhibitions and virtual events.

Key Responsibilities and Accountabilities:
Providing support to the team with projects (tenders, pitches, pre-production, onsite and post-event)

Taking ownership of allocated tasks, taking responsibility for the completion of these to the highest standards

Communicating confidently and proactively with the team throughout a project’s lifecycle

Maintaining open communication with suppliers, contractors, clients, internal teams and departments

Researching, reading, understanding and acting upon pre-defined event regulations

Arranging client and internal meetings and producing meeting agendas and meeting notes

Arranging... logistics, including booking accommodation and organising catering (for internal team members, suppliers, speakers etc.)

Supporting in the production of project documents including timelines, project status reports, risk registers, event running orders and rehearsal schedules

Where required sourcing, contracting and liaising with venues

Developing and maintaining positive relationships with key stakeholders, clients, suppliers, and venue management

Securing goods and services in-line with company procedures

Administration and financial support including raising purchase orders, collating expenses and processing invoices

Onsite project support

Producing onsite show files and information packs

Identify opportunities to maximise client relationships that lead to new business or increases in scope

Preparing on-site collateral for events, including PA kits, delegate lists, stationary, badges, props etc

Participating in post-project reviews and identifying lessons learned and implementing these to improve your skills and knowledge

Other Duties:
This list of duties is not exhaustive and other tasks and responsibilities of a reasonable nature may be required of the post holder.

Identity has an obligation under the Health and Safety at Work Act 1974 to provide safe and healthy working conditions. All employees are required to ensure that the Health and Safety procedures and processes are maintained in line with the Health and Safety Policy and must take responsible care for themselves and others at work and in the delivery of client live events

Skills and Experience:
Essential:
Ability to present information clearly and concisely

Excellent attention to detail

Proven organisational skills

Good oral and written communication skills

Advanced level of software literacy (particularly MS Outlook, MS Excel, MS Word, MS PowerPoint)

Ability to work in a customer focused manner

Capability to deliver tasks accurately and within set timeframes

Self-prioritise workload according to the business needs and excellent time management skills

Self-motivated with a passion to succeed

Work in an agile way, be hands on with a can-do attitude

Ability to remain calm under pressure

Collaborative with the ability to get on well with others

Desirable:
Full UK Driving Licence

Knowledge and experience of the live events industry

Training in Event Management

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