Company Description

About Us

One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

Job Description

What you'll Do

The team assistant will be the organisational lynchpin for the ‘Aviation and Enterprise business units. You will provide support for the global team and perform a broad range of tasks to ensure a supportive administrative environment.    

The right individual will have experience managing multiple priorities in an energetic and logical manner and will need organizational talents, combined with flexibility and tolerance for change.

The role will require a natural relationship builder, confident working under his/her own direction, who engages with internal and external parties in a pleasant and effective way.

The day-to-day

• Understand the priorities and activities of the team and provide appropriate and timely administrative support
• Organise regular team building events and support customer meeting logistics
• Coordinate with facilities on London office space planning and management for Aviation and Enterprise team needs
• Responsibility for administration of aviation department budget for local expenses, generate purchase orders and requests in a timely and organized manner
• Arranging meetings and diary management 
• Booking travel for the team and processing expenses for managers
• Preparation of written materials, PowerPoint presentations and draft correspondence
• Ad-hoc logistical support – liaise with IT, Telecoms etc. in the event of any issues
• Handle confidential information with discretion
• Provide assistance to cover for other administrative assistants if required

Qualifications

What you'll Need

• Experience supporting a team of geographically dispersed individuals
• Excellent PC skills – including Word, Powerpoint, all MS Office functions and basic database skills
• Familiarity with Concur, Oracle, MS Teams, and Coupa (or similar business systems)
• Capable of producing quality business presentations and written content
• Highly organised and able to reprioritize workload as required to achieve new demands
• Ability to establish and improve existing systems
• Highly pro-active, “can-do” attitude
• Confident to work with very little supervision and remote from the team
• Clear communicator and proactive problem solver
• Creativity, out-of-the-box thinking and ability to find new ways of doing things
• Strong interpersonal skills and team spirit
• Fluency in written and spoken English
• Creativity, out-of-the-box thinking and ability to find new ways of doing things

What Will Help You On The Job

• Previous experience working in a similar environment

Additional Information

You must be eligible to work in this location advertised.

Role will require the successful applicant to be onsite a few days a week.

EEO statement

Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.