Admin Assistant / Document Controller
Contract
Mid
Description
The Role
• *Requirements**:
- Assist with the general project administration - Liaise with Project Management & team, Client and contractors effectively and resolve problems and issue’s relating to documentation - To maintain a safe and secured working environment within Document Control - Assist in the preparation of the minutes of meetings with the project managers and directors - Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Management - Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, IR, RFI, CVI,MS, DS, Letters, Submittals and other forms of pertinent documents from the client and contractors. - Archiving /Scanning/Printing - Renaming, recording and filing incoming hard copies of drawings (Internal and External) - Ensuring all management system documentation is the current version and easily accessible - Recording, checking and tracking all incoming and outgoing project documents - Processing and recording incoming and outgoing vendor data and interior design drawings - Maintaining document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing), Inspection Request, etc - Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room - Assists in preparing a “material submittals - Assist in finalising material specification sheets - Submission of material, drawing and other documents for client’s approval - Manage the material lab and suppliers to get samples of all new materials
About the company
Mustard and Linen provide a complete design consultancy service for hospitality, residential, commercial & exhibition projects. We are specialised in creating a brand from scratch. First, we listen, then we create. We deliver a project by ensuring that all the phases are perfectly achieved, and assist you with the realisation of the project by working closely with the assigned contractor.
• *Requirements**:
- Assist with the general project administration - Liaise with Project Management & team, Client and contractors effectively and resolve problems and issue’s relating to documentation - To maintain a safe and secured working environment within Document Control - Assist in the preparation of the minutes of meetings with the project managers and directors - Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Management - Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, IR, RFI, CVI,MS, DS, Letters, Submittals and other forms of pertinent documents from the client and contractors. - Archiving /Scanning/Printing - Renaming, recording and filing incoming hard copies of drawings (Internal and External) - Ensuring all management system documentation is the current version and easily accessible - Recording, checking and tracking all incoming and outgoing project documents - Processing and recording incoming and outgoing vendor data and interior design drawings - Maintaining document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing), Inspection Request, etc - Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room - Assists in preparing a “material submittals - Assist in finalising material specification sheets - Submission of material, drawing and other documents for client’s approval - Manage the material lab and suppliers to get samples of all new materials
About the company
Mustard and Linen provide a complete design consultancy service for hospitality, residential, commercial & exhibition projects. We are specialised in creating a brand from scratch. First, we listen, then we create. We deliver a project by ensuring that all the phases are perfectly achieved, and assist you with the realisation of the project by working closely with the assigned contractor.