Administrative Officer / Coordinator
Full-time
Mid
Description
• Manage and coordinate daily office operations, ensuring smooth workflow and efficient resource allocation.
• Oversee and maintain office supplies inventory, proactively anticipating needs and managing procurement processes to avoid disruptions.
• Coordinate and schedule meetings, appointments, and travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.
• Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring accuracy and professionalism.
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately and maintaining confidentiality.
• Maintain and update electronic and physical filing systems, ensuring organized and readily accessible records for easy retrieval.
• Assist in budget preparation and monitoring, tracking expenditures and providing financial reports to support informed decision-making.
• Support onboarding and orientation processes for new employees, ensuring a welcoming and informative introduction to the organization.
• Liaise with vendors and service providers, negotiating contracts and managing relationships to secure favorable terms and quality services.
• Provide administrative support to senior management, including preparing documents, managing schedules, and coordinating projects.
• Oversee and maintain office supplies inventory, proactively anticipating needs and managing procurement processes to avoid disruptions.
• Coordinate and schedule meetings, appointments, and travel arrangements, optimizing itineraries for efficiency and cost-effectiveness.
• Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring accuracy and professionalism.
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls, directing inquiries appropriately and maintaining confidentiality.
• Maintain and update electronic and physical filing systems, ensuring organized and readily accessible records for easy retrieval.
• Assist in budget preparation and monitoring, tracking expenditures and providing financial reports to support informed decision-making.
• Support onboarding and orientation processes for new employees, ensuring a welcoming and informative introduction to the organization.
• Liaise with vendors and service providers, negotiating contracts and managing relationships to secure favorable terms and quality services.
• Provide administrative support to senior management, including preparing documents, managing schedules, and coordinating projects.