Office Manager / Receptionist

Manage and maintain office supplies inventory, ensuring adequate stock levels by proactively anticipating needs and negotiating with vendors for optimal pricing and quality.Greet and assist visitors, providing a warm and professional first impression while efficiently directing them to the appropriate personnel or department.Handle incoming and outgoing mail and packages, including sorting, distributing, and coordinating shipments, ensuring timely and accurate delivery.Provide administrative support to staff, including typing, filing, data entry, and preparing reports, ensuring accuracy and timely completion of tasks.Coordinate and schedule meetings and appointments, managing calendars, booking conference rooms, and preparing necessary materials for seamless execution.Manage phone calls, directing inquiries, taking messages, and providing information to callers, maintaining a professional and helpful phone etiquette. High school diploma or equivalent is required. An Associate's or Bachelor's degree in business administration or a related field is a plus.Proven experience in an office management or receptionist role, demonstrating a strong understanding of office procedures and administrative tasks.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications; experience with CRM software is beneficial.Exceptional organizational and time management skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines effectively.Strong attention to detail and accuracy, ensuring meticulous handling of documents, data, and financial transactions.Excellent communication and interpersonal skills, with the ability to interact professionally with clients, vendors, and staff at all levels.